IMS (Institute Management System)

Your entire information will be managed from a centralized database. Designation of all staff with details of each staff information will be entered in to the database. Now you can assign user ID & password to the users along with a designation to operate the software. Now The Designations are given with a power to access & edit selective forms & report. The concerned user can not go beyond his limit. Moreover We use the most high tech digi sign system which makes the system highly secured & user friendly. As an administrator you can keep track of all the movement happening in the software. All deletion, modifications by any staff are watched & noted
.

Enquiry & Admission:

Enquiry:

This is an inquiry form, where it will contain the details of the potential candidate including his interest in Institute ,source of information and expected date of registration.(As by the enquiry form)

Enquiry Follow Up:
This is form , where the enquiry is assigned to a marketing person and concerned marketing person’s follow up to the particular case is updated in to the system.

Reports
List of enquiries
Source wise enquiry in percentage
Programme or course wise enquiry details
Follow up record of any particular enquiry
Potential admission in current month or date range

Admission
Lateral Admission
In this the Student can take direct admission in 2nd semester. But He will pay & appear exam for 1st semester also.

Regular Admission
Retrieve the student info by enquiry form no or ID
Choose Course, semester, course fee, Installment structure, amount paid, installment amount and payment dates.

Reports
Admission List: Date wise or course wise or semester wise or date range
Collection: Date wise or course wise or semester wise or date range or Month wise
Any day defaulter List
No Due List of student
Individual student installment payment dates
Discount record: date range, coursewise
List of lateral admission

Manual Batch Promotion
Manual Student Attendance
Manual student dropout
Study Materials indenting & inventory

Indenting
The moment student got admitted in a Course, system generates an indent letter to the university mentioning the detail requirement.(study material, admit card mark sheet, certificate, university I card).Now You need to add the individual DD details & forward it to the university.
St.Roll no. St. name Course Semester DD amount Bank name DD number DD date


Material receipt Note
Now Material receipt note is updated with each lot of receipt from University .The indent does not close as long as all the materials are not delivered. Now The materials are updated with quantity, quality & location in the store room. With the updation of store, now materials can be issued to students. For this We will maintain a store issue voucher.
Report
• Pending study Materials from the university
• Issued study materials-all/student wise
• Study materials Available in stock-locationwise, productwise
Library
All the Books, Magazines, journals are categorized. Now Further It is devided in to sub category or subject. All the receipt books are entered in to the database with details like Accession number, Name of the Book, Publisher’s name, Author name,

Edition, Quantity available etc. Now The Books can be issued to a student & can again receive it back from the student. Further For each issue, there is a time limit, beyond which system applies a fine on the said student.
Reports
List of Books available –category wise, subject wise
Books issued to the student-class wise, subject wise
Fine Collection record
7days time gap from the date of issue
Issue to faculty & student
Day wise fine (Rs. 2/- per day)
STAFF HR Record
This maintains the details of each staff. Starting from name, address, telephone number, it also maintains the micro details like Date of Birth, nearest police station, Locational milestone, previous work record etc. Apart from this, the system also has form to update staff performance from time to time.
Report
Details of any employee
Performance record of any employee
Payroll:
This maintains the detail payroll of the Organization. It accept the salary as gross salary and generate payroll every month. This system has scope to deduct money towards attendance, advance & performance while it also has scope increase salary & giving increment to the staff.
Report
Monthly payroll statement
Monthly & date range wise Salary record
Paid salary statement-month wise

Book of Accounts
Your cash Book & bank book are directly updated with the receipt of the payment from the student & at the time of payroll generation. Rest payments and receipt are maintained by Book of Accounts. You will find all commonly required feature of Book of Accounts like cashbook, bank book, Journal entry, ledger, Trial balance & balance sheet reports.