Solution BriefingLIPL-Office Automation System is a web based e-filling system designed to facilitate the administrative personnel to take decision on their vital documents in quickest possible manner. LIPL-OAS defines the accountability at each level and brings transparency in file transaction process. All the correspondences, documents, files etc. coming to an organization or going out from the organization will be managed smartly in an efficient platform.
Office Automation System is a cloud based flexible solution integrated with Workflow Management System and Document Management System that includes integrated decision making mechanism and automates the File and Record Management process. It defines the accountability at each level of the decision making process in an organization. You can take decision on your File / Subject in anytime and anywhere from your Smartphone (Blackberry/ Iphone/ Ipad). It also has integrated with auto e-mail and SMS service facility to give alerts & acknowledgement whenever required.
Solution Features :
All the documents and Records which you Needed are in one place.
- E-Documents will be in Organized Manner, Index every documents, Electronically manage files, Record for easy retrieval;
- Automatically apply the proper security to your documents and records;
- Log every action taken on every record, documenting your process are being followed.
"Increase Productivity & Efficiency of your Staff members."
- No need spend more time visit the file cabinet to find that documents / files or for report that you need.
- How many times have you spent an unacceptable amount of time scouring the network for a PDF file?
- It is not uncommon for multiple staff members to need the ability to access the same documents – resulting in multiple copies of the same document stored over and over again.
"Find your information when you need it!"
- A centralized documents repository system helps you to find your needed information with a help of a content related keyword.
- Auto Optimize characters from the documents directory.
"Move Your E-Documents from One to Another Location"!
- Our OAS is responsible for managing the flow of files from user to other users along with file processing and approval features within the organization.
Solution Benefit :
- Prevents loss of Files/ Documents. Ensures section-wise accountability.
- Ensures Access-User level Confidentiality of relevant documents.
- Ensure Section Wise Accountability.
- A single click access to your documents, files etc.
- User friendly e-mail & SMS integration to get aware of number of files and letters.
- Generating detailed reports and analysis.
- Easy decision making with transparency.
- Helps to track pending files to take action.
- Electronically connects various outdoor agencies and internal sections with administrative office.
- Concerned members able to update their task & work.
- Increase managerial & clerical productivity through increasing effectiveness and efficiency of work
- Multiple people can be updated simultaneously in Office Automation System Application.